Volunteer Tracker allows us to manage our volunteer program across the district, track and recognize the volunteer contributions of community members, send reminders to our volunteers/staff, and conduct background screenings. The safety of our students and staff is our highest priority. Therefore, we conduct background checks for volunteers who routinely participate in an ongoing activity with a classroom, small group or individual students either with or without teacher supervision and who may have periodic unsupervised movement in a building or serve as a chaperone.

When a volunteer applies for a Level 2 or higher volunteer activity, they are authorizing the district to conduct the background check. Criminal background checks will be conducted under the direction of the District’s Human Resources Department and the District Volunteer Coordinator prior to the first time a volunteer works with students. It is recommended that you apply a minimum of 2 weeks before the start date of the volunteer role to allow for ample time to process your application and background check. A credit check is not part of the volunteer background screening. 

A background check is good for two years from the date of processing. The district reserves the right to conduct additional checks prior to the two-year expiration. All background check information provided stays confidential within District Human Resources/Administration. 

No, volunteers only need to register once for the Volunteer Tracker system. All volunteer opportunities across the district will be made available in Volunteer Tracker. Volunteers will receive an email reminder when their background screening must be updated. 

Yes, you will receive an email when your application is received and another when your background check has cleared, and your profile is activated in Volunteer Tracker. The “welcome” email with provide you with next steps. 

If you fail to clear the background check, you will not be able to volunteer for the district in a Level 2 or Level 3 role. It may be the case that you could be permitted to apply to volunteer at a later date. The district will initiate adverse action notification steps should you fail to clear the background check. 

It is important to know that should you be deemed disqualified/ineligible to volunteer, you will not be prevented from participating in your own child(ren)’s education. We encourage you to participate in activities as a guest at schools, such as concerts, sporting events, history day, etc. 

Yes, persons under the age of 18 may volunteer with the district. Minors are not subject to a background check. We encourage our DCE high school students to complete a volunteer tracker application and volunteer within the district.

Involved parents/guardians take part in one-time events or assist with day-to-day activities on an as-needed basis. Examples include participating in a school family event, attending concerts/sporting events/academic competitions, or enjoying a special event such as Donuts with Dad or Muffins with Mom. Involved parents/guardians do not need to register with Volunteer Tracker nor have a background check completed. When a parent/guardian visits the school during the school day, they are required to sign in and out at the front office. Visits that take place after the school day has ended do not typically require a sign in.  

Official volunteers are unpaid persons authorized by the district to perform agreed upon volunteer services for the district during the school day or during extended-day, school/student-related programs, including volunteer chaperones on student field trips or other travel trips, volunteer athletic coaches, community partners, and temporary student teachers or observers. All DCE volunteers must register with Volunteer Tracker. Level 1 volunteers do not require a background check whereas Level 2 and 3 volunteers do require a background check. 

All DCE volunteers must register with Volunteer Tracker. Level 1 volunteers do not require a background check whereas Level 2 and 3 volunteers do require a background check. A Level 1 volunteer typically participates in a one-time event that does not have ongoing/independent one-on-one contact with a student. A Level 2 volunteer is typically involved with on-going activities with or without teacher supervision. A Level 3 volunteer assists with an ongoing activity with a classroom, small group of students, or one-on-one with a student, and they may periodically move through the building unsupervised.